Finance and Accounts Coordinator

About Partisan Collective 

Registered in England No. 10157965 

Partisan is a co-operatively owned and volunteer-run space for independent, community led, DIY and cultural projects. We recently moved to a new building, and are in the early stages of re-opening for events, meetings, office space, live music, club nights, and art.  

We have a fundamental commitment to supporting and actively championing social justice causes, and we do this primarily by providing free meeting space for activist and community groups, using money raised from licensable music events.  

 Partisan is a collective presently made up of over 500 members. Within the collective, we also have a smaller group, the co-operative, which all the coordinators are automatically part of alongside a group of dedicated volunteers. The co-operative is responsible for Partisan’s legal and business affairs, ensuring that we remain open and are run effectively. The work of the co-operative is essential to empowering the collective and making sure we have a properly functioning organisation.  

 Coordinators put in the background work to enforce the decisions made by the collective and to keep the organisation alive and functioning. 

 Equal Opportunities 

 Partisan Collective strives to operate a policy of equal opportunity and not discriminate against any person. We are committed to ensuring that the diversity of our workforce reflects that of the wider community. We endeavour to support applicants throughout the hiring procedure, and to provide an inclusive, safe and supportive work environment for the successful candidate. Please contact us via finance@partisancollective.org to let us know what we can do to assist with and accommodate any access requirements you have, or with any questions you’d like to ask about the role and hiring process.  

 Disabled Applicants 

 Partisan Collective would like to encourage more applications from disabled candidates.  

 We will offer an interview to any disabled applicants who meets our minimum requirements for the role (see ‘Required’ under Personal Specification). Please include this information in your email with your CV and covering letter; this data will not be stored for the rest of the application process and will be deleted once the selection process is complete.  

 We actively accept applications in alternative formats (eg, postal, or video).  

 We will also make reasonable adjustments to improve access to interviews and job roles wherever possible. If you have any specific questions or concerns, please contact us at any time on finance@partisancollective.org 

 Our on-site office has an accessible toilet and a temporary access ramp, with plans to provide a permanent ramp in September 2021.  

 The Role 

 

Job Title  Finance and Accounts Coordinator 
Location  Unit 2 

New Islington Mill Regent Trading Estate 

Oldfield Rd 

Salford 

Manchester  

M5 4DE  

Hours  40 hours per calendar month, flexible working times 
Length of Contract  Permanent 
Salary  £10 per hour 
Application Deadline  Friday 27th August  
Interviews  On Zoom, Friday 3rd or Monday 6th September 
Start Date  ASAP 

 Job Summary 

 As the Covid-19 pandemic eases, Partisan’s activity and revenue is increasing again. Income and expenses come through our accounts each day, relating to different revenue streams and realms of activity. The areas of our business they fall within require regular financial monitoring and analysis, alongside weekly bookkeeping using our accounting software, Quickbooks.  

 This is part of a wider task of constantly evaluating, forecasting, and improving our business model as money comes in and goes out, to ensure our financial security, which all has to be properly communicated to the collective. 

Alongside this, monitoring revenue against the VAT threshold will be a key part of this role, and registering the company for VAT if required. 

Various other tasks relate to particular areas of Partisan’s activity, such as: completing finance sections of fundraising bids; various other roles as needed by the job. 

As Partisan is a workers’ co-operative, there are no line managers, and you are responsible for managing your own workload; however, your work is accountable to the co-op, and other staff members. 

 The Partisan co-op are currently looking to change the governance structure of the organisation to better reflect the needs of its members. Candidates will be given further information regarding this in the interview.  

 Job Description 

 Main Responsibilities   

  • Ongoing bookkeeping and data entry using Quickbooks Online 
  • Running the monthly payroll and administering company pensions scheme 
  • Creating cash flow projections 
  • Presenting financial reports to members and the co-op 
  • Analyse finances to improve business model 
  • Creating and working with budgets 
  • Analysing risk within Partisan’s income streams due to the Covid-19 pandemic 
  • Actively seek out financial improvements to our business  
  • Being responsible for financial elements of funding bids applications 
  • Updating and maintaining Partisan’s business plan 
  • Monitoring our income relating to the VAT threshold 

 Other Finance Admin 

  • Paying bills 
  • Sending invoices 
  • Credit control and chasing bad debts 

 Policies and Procedures 

  • Develop an appropriate set of finance-related policies and procedures for the organisation, and ensure these are followed 
  • Train other members of staff and co-op members on these procedures 

 Shared responsibility for the building  and  organisation  

  • Opening and securing/locking the building throughout the week.  
  • Representing Partisan with your presence in the building.  
  • Ensuring that external parties using the space while you are present use the space responsibly and clear up after themselves.  
  • Maintenance, caretaking and general cleanliness.  
  • Responding to general email enquiries 

 Person Specification 

Essential Criteria   

  • Experience of bookkeeping and data entry 
  • Experience of using accounting software (e.g. Quickbooks, Xero) 
  • Experience and confidence using Excel Spreadsheets 
  • Confident with numbers and arithmetic 
  • Good computer skills 
  • Time management and ability to prioritise workload 
  • Team-working skills 
  • Ability to manage own workload 
  • Experience of working in a busy, fast-paced work environment and balancing multiple priorities 
  • A desire to work in and help develop a non-hierarchical co-operative where democratic participation and community engagement are encouraged, on the basis of principles of respect, equality and social justice 

 Desirable Criteria   

  • Recognised bookkeeping or accounting qualification (e.g. AAT) 
  • Experience of filing annual accounts to HMRC 
  • Experience in financial/business management, including budgets, forecasts, costings, and business plans 
  • Knowledge of VAT legislation 
  • Experience of submitting VAT returns 
  • Experience of running monthly payroll, pensions, and PAYE legislation 
  • Experience of creating finance related policies and procedures 
  • Experience of accounting for grants and funding 
  • Experience of applying for funding bids 
  • Experience of working in collectives/co-operatives/non-hierarchical groups 

 How To Apply 

 Please email in a CV and covering letter detailing your experience and how you meet the criteria above to finance@partisancollective.org. You can also email your application in audio or video format. 

 Interviews will be held online over Zoom on either Friday 3rd September or Monday 6th September.  

 

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