Venue & Licensed Events Coordinator

Job title: Venue & Licensed Events Coordinator
Deadline for applications: 12th January 2020
Interviews: January 2020
Pay: £900pcm (90 hours pcm at £10 per hour)
Start Date: February 2020

About Partisan 

Partisan is a co-operatively owned and volunteer-run space for independent, community led, DIY and cultural projects. We have two floors for events, meetings, office space, live music, club nights, and art. 

We have a fundamental commitment to supporting and actively championing social justice causes, and we do this primarily by providing free meeting space for activist and community groups, using money raised from licensable music events. 

Partisan is a collective presently made up of around 1000 members. Within the collective, we also have a smaller group, the co-operative, which all the coordinators are automatically part of alongside a group of dedicated volunteers. The co-operative is responsible for Partisan’s legal and business affairs, ensuring that we remain open and are run effectively. The work of the co-operative is essential to empowering the collective and making sure we have a properly functioning organisation. Coordinators put in the background work to enforce the decisions made by the collective and to keep the organisation alive and functioning. 

About the position 

This role is the main point of responsibility for Partisan as a venue and for all licensed events at Partisan (which are currently just events run on Temporary Event Notices, or TENs.) As Partisan gets closer to acquiring a full premises licence, this role will include strategising and overseeing this change in our role as a venue. Once the premises licence is acquired, this role will include being the Designated Premises Supervisor – the main point of responsibility for the premises from a licensing perspective, which will require active promotion of the licensing objectives. 

 

Main tasks 

  • Coordinating licensed events (including set-up, clean-up, and close-up) 
    • ‘Line manager’ to the freelance TEN Events Coordinators
    • Venue set-up: cleaning inside and out; arranging furniture; basic PA system set-up and standard DJ set-up; lighting set-up and decor; bar set-up
    • Coordinating volunteers on the doors and bars
    • Liaising with promoters, performers, equipment providers, stock providers, and artists
    • Promoting the licensing objectives and maintaining health & safety protocols throughout events
    • Supporting the bar volunteers and door volunteers during busy periods
    • Coordinating volunteers for the clean-up after an event
    • Cashing up after an event
    • Locking up
  • Coordinating the Events Team
    • Strategically programming events on the basis of the Events Team’s strategic programming priorities
    • Organising meetings and preparing meeting agendas
    • Coordinating/chairing meetings
    • Liaising with and actively seeking promoters to organise future events
  • Organising licensed events run by Partisan 
    • Contacting and liaising with artists and graphic designers
    • Writing event descriptions
    • Setting up and maintaining in-house tickets
    • Ensuring any food provisions meet Partisan’s food and drink policy
    • Organising appropriate features of the event such as décor, extra entertainment, visuals, interactive stalls, etc.
  • Promoting our licensed events 
    • Social media posts
    • Creating paid Facebook ads
    • Using Partisan’s networks such as emails and Slack to promote events
    • Distributing posters
  • Running and maintaining health and safety risk assessments 
  • Stock management 
    • Monitoring, organising, buying, and receiving stock for the venue and events
    • Analysing stock usage and bar prices
  • Booking SIA security for licensed events 
  • Applying for TENs and being an active TEN holder 
  • Organising and loading all sound equipment needed for events 
  • Maintaining and analysing the licensed event finances spreadsheets
  • Venue maintenance and lost property
  • Carrying out Partisan’s accountability policy at events 
    • Dealing with accountability incidents between guests/members at events and carrying out Partisan’s protocol on accountability or mediation 
  • Overseeing waste collections 
  • Media liaison 
  • Being a member of the Partisan co-op 
    • Participating in fortnightly co-op meetings 
    • Engaging with the strategic, day-to-day, and legal issues the co-op deals with 
  • With the other coordinators (and members of the wider collective), share in the responsibilities of:  
    • Opening and securing/locking the building throughout the week 
    • Representing Partisan with your presence in the building 
    • Maintenance, caretaking and general cleanliness 

 

Experience and skills 

Required  

  • Good understanding of what Partisan is and why it exists  
  • Enthusiasm for working at Partisan, a strong belief in Partisan as an organisation (including its purpose and vision), and a strong desire to further improve the organisation 
  • Working in a collective spirit true to Partisan’s values: 
    • Fantastic teamwork skills 
    • Strong sense of democracy in action 
    • Communicating kindly and respectfully 
    • Empowering others, including active delegation of tasks and skill-sharing where need be 
    • Be understanding of the need to be held accountable for your work, and to hold others accountable for their work, in a spirit of mutual support towards a shared goal of collective empowerment 
    • Take the initiative with matters of shared responsibility, as part of a wider organisational culture of shared responsibility for the organisation  
  • Strategic thinking 
    • Fantastic prioritisation skills 
    • Good understanding of risk, and how best to manage it 
    • Good sense of how to weigh up various considerations and how to best meet different (and sometimes clashing) objectives 
  • Systematic thinking and ability to stick to protocol 
  • Personable and professional disposition 
  • Comfortable with cleaning up all kinds of mess, including bodily fluids and hypodermic needles (in the vicinity of the building) 
  • Comfortable with flexible working hours 
  • Working late hours on some weekends 
  • Comfortability with responsibility and not having a manager 
  • Remaining calm in stressful situations 
  • Proficiency in working alone 
  • Good writing skills, adaptable for a variety of purposes 
    • Experience writing public-facing copy/content 
  • Proficiency in heavy lifting 
  • Great organisational skills 
  • Basic technical / mechanical / DIY understanding 
    • Being able to wire a plug 
    • Being able to systematically test a soundsystem or DJ set-up that isn’t working in order to identify where the problem lies 
    • Being able to use a drill
  • Basic arithmetic and understanding of budgets 
    • Ability to calculate profit and profit margins 
  • Experience of putting on events 
  • Good understanding of the underground dance music scene and culture 

 

Desirable 

  • Personal Licence Holder 
  • Proficiency in dealing with situations involving interpersonal tension 
  • Knowledge of basic PA set-ups and DJ set-ups 
  • Good aesthetic sensitivity for room set-ups and event decor 
  • Understanding of and interest in live music and the DIY bands scene 
  • Good understanding of how to accessibly present information 
  • Experience successfully promoting social media content including Facebook events
  • Food Safety training certificate
  • Experience volunteering at Partisan 

How to Apply  

Send a CV and covering letter (less than 750 words) to: info@partisancollective.net  

 

Diversity statement 

Partisan Collective strives to operate a policy of equal opportunity and not discriminate against any person. We are committed to ensuring that the diversity of our workforce reflects that of the wider community. We endeavour to support applicants throughout the hiring procedure, and to provide an inclusive, safe and supportive work environment for the successful candidate. Please contact us via info@partisancollective.net to let us know what we can do to assist with and accommodate any access requirements you have, or with any questions you’d like to ask about the role and hiring process. 

We particularly encourage applications from candidates who are working class, without a university degree, and people of colour, as these groups are currently under-represented within the central structure of our organisation.  

Partisan Collective encourages applications from disabled candidates.  

We will offer an interview to any disabled applicants (as defined by the government’s Equality Act: https://www.gov.uk/definition-of-disabilityunder-equality-act-2010) who meets our minimum requirements for the role (see ‘Required’ under Personal Specification). There is a checkbox on our application page for this option. This data will not be stored for the rest of the application process. We will accept applications in alternative formats (e.g. postal, or video) for disabled applicants. We will also make reasonable adjustments to improve access to interviews and job roles wherever possible. If you have any specific questions or concerns, please contact us at any time on info@partisancollective.net 

More Info About Partisan

Partisan is an organisation in transition. Whilst our members and staff try to improve the site and working conditions for everyone, there are some things worth considering before deciding to move forward with your application:

Staff members are expected to work some evenings, weekend, and other unsociable hours in order to attend co-op (+ other) meetings. Meetings take place every other Tuesday from 6pm to 8pm. In addition you will be expected to occasionally have locking up responsibilities and be a keyholder, staying as late as 9pm once a week.

Although we have indicated that hours are flexible, there are limits to this and you will be sometimes expected to be in the building at certain times, e.g. for co-op meetings, locking up etc.

As a staff member you may not always have access to a dedicated laptop/PC when working on site. Communal laptops and PCs will be made partially available. Staff members do not always have a fixed desk or office space and you will expected to share at times with other staff members
Partisan office space is spread over two floors and travelling between floors via stairs to access filing cabinets, kitchen area, toilets etc will be a regular occurrence.
Partisan is a strong team of members, but we are not immune to risk and do have financial concerns as well as experiencing the struggles of working with an old, listed building and sustainability issues often found in similar organisations who use collective organising. We support each other through theses difficulties, but we also wish to be transparent about working conditions in order to allow future employees to make an informed decision.